top of page

Keep yourself & your subcommittee chairs on-track with a good timeline. The suggested items in the list below are not written in stone. Depending upon the size of your event, you will find that most, but not all, may apply to your specific reunion.

  • Family Reunions are increasing in popularity with the focus on renewing and strengthening family ties, bonds, and family history. Utah Family Lodges is committed to making your next Family Reunion the best it can be. Use this planning timeline to get started today."
  • ONE YEAR IN ADVANCE
    Start forming the Reunion Committee Set date. Make list of family members to be invited Make reservations at location, a deposit may be required Create family reunion website Prepare a budget, where the funds will come from for the reunion Send “save the date” emails or postcards to family members, with details of date, location, and non-refundable deposit amount Make a calendar to keep track of assignments and payments due
  • SIX MONTHS IN ADVANCE
    Select committee chairmen and assign duties and deadlines Decide whether there will be a theme and what it will be Send out invitations with RSVP by date and deposit required
  • THREE MONTHS IN ADVANCE
    Send out reminder invitations Record RSVPs and deposits received Food committee should be completely organized
  • ONE MONTH IN ADVANCE
    Food committee contacts families with food assignments Gather family photos and memorabilia to display Review committees’ duties and follow through Contact location manager/owner for any last-minute questions
  • TWO WEEKS IN ADVANCE
    Shop for decorations, paper and plastic ware, trash/recyclable receptacles Non-perishable food items can be purchased-drinks, snack foods, etc. Confirm number of family members expected Contact family members and inventory what they’re bringing
  • ONE WEEK IN ADVANCE
    Update attendance Make final payment to venue if due Contact all committee chairmen for completion of assignments
  • THREE DAYS IN ADVANCE
    Shop for perishable food items Make decorations, welcome kits, guest book, name tags, goodie bags
  • DAY BEFORE
    Purchase ice, drinks and any other last-minute food items or paper goods Take supplies to location if allowable Confirm all committees have completed assignments Have funds available for any needed activities Check with location manager/owner for clean-up responsibilities
  • DAY OF REUNION
    Put out signs directing family to reunion Have checklist ready so nothing is overlooked Collect any unpaid fees Set up welcome table with guest book, name tags Decorate Set out drinks and snacks
  • AFTER THE REUNION
    Collect family memorabilia and photos to include in memory book, Check for items family members may have left behind Make sure site is completely cleaned, trash and recyclables in proper place Remove direction signs from roads Update family contact information and share Send follow-up survey Send thank you notes to committee members and volunteers Meet with committee members to assess event Keep website active, keeping contact list updated Keep family members in touch with each other with website, social media, email or postal service Evaluate returned surveys Close out bank account or keep open with minimal balance Start planning the next one

“Family is not an important thing.  It’s everything.” 

-Michael J. Fox

bottom of page